Privacy Policy

Last Updated: 08/10/2025

1. Introduction

This Privacy Policy explains how Stanley Cowton International Ltd (“SCI”, “we”, “us”, “our”) collects, uses, discloses, and protects your personal data.

We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

By using our website or engaging with our services, you consent to the practices described in this policy.

2. About Us

Stanley Cowton International Ltd is a recruitment consultancy registered in England and Wales under company number [insert number], with its registered office at [insert address].

For the purposes of UK data protection law, Stanley Cowton International Ltd is the Data Controller.

If you have any questions regarding this Privacy Policy, please contact:
Email: contact@stanleycowtoninternational.com
Address: [insert registered address]

3. What Data We Collect

We may collect and process the following categories of personal data:

3.1. Candidates

  • Name, contact details, date of birth, and address

  • Employment history, education, skills, and qualifications

  • CVs, cover letters, and professional references

  • Interview notes, test results, and employment preferences

  • Right-to-work documents (e.g., passport, visa)

  • Financial information where applicable (e.g., for payroll or contract purposes)

3.2. Clients and Prospective Clients

  • Name, job title, and business contact details

  • Company information and recruitment requirements

  • Communication history and contractual correspondence

3.3. Website Users

  • IP address, browser type, and usage data (via cookies or analytics tools)

  • Information submitted via website forms (e.g., job applications or contact forms)

4. How We Collect Your Data

We may collect data through:

  • Direct communication (email, phone, website forms, or meetings)

  • CV submissions or job applications

  • Third-party job boards, professional networking sites (e.g., LinkedIn), or public sources

  • Our website analytics and cookies (see Section 10)

5. How We Use Your Data

We process personal data to:

  • Provide recruitment and employment-related services

  • Match candidates with suitable job opportunities

  • Communicate with candidates and clients

  • Fulfil contractual and legal obligations

  • Manage business relationships and improve our services

  • Comply with applicable laws and regulatory requirements

We will only process your personal data where we have a lawful basis, such as:

  • Consent (for certain communications or processing activities)

  • Contractual necessity (to perform our obligations)

  • Legal obligations (e.g., right-to-work checks)

  • Legitimate interests (e.g., recruitment operations and business development)

6. Sharing Your Data

We may share your personal data with:

  • Clients seeking candidates for employment

  • Third-party service providers (e.g., IT systems, payroll, or compliance support)

  • Legal or regulatory authorities when required by law

All third parties are required to process your data securely and in accordance with applicable data protection laws.

We do not sell or rent personal data to any third parties.

7. International Data Transfers

As a global recruitment agency, SCI may transfer personal data to countries outside the UK or the European Economic Area (EEA).

When we do so, we ensure appropriate safeguards are in place, such as:

  • Adequacy decisions from the UK government; or

  • Standard Contractual Clauses approved by the UK Information Commissioner’s Office (ICO).

8. Data Retention

We retain personal data only as long as necessary for the purposes it was collected, or as required by law.

Typically:

  • Candidate and client data is retained for up to 6 years after the last meaningful contact.

  • Financial and contractual data is retained in accordance with statutory accounting obligations.

After this period, data will be securely deleted or anonymised.

9. Your Rights Under UK GDPR

You have the following rights in relation to your personal data:

  • Access – request a copy of the personal data we hold about you.

  • Rectification – request correction of inaccurate or incomplete data.

  • Erasure – request deletion of your data where no longer necessary.

  • Restriction – request restriction of processing in certain circumstances.

  • Data Portability – request transfer of your data to another controller.

  • Objection – object to processing based on legitimate interests or direct marketing.

  • Withdraw Consent – withdraw your consent at any time, where processing is based on consent.

To exercise your rights, contact us at contact@stanleycowtoninternational.com.
We may require proof of identity to verify your request.

If you are dissatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
📍 Website: https://ico.org.uk

10. Cookies and Website Analytics

Our website uses cookies and similar technologies to improve functionality and analyse usage.
Cookies are small text files stored on your device.

You can control or delete cookies via your browser settings.
For detailed information about how we use cookies, please refer to our Cookie Policy (available separately).

11. Data Security

We employ appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.

This includes encryption, secure servers, restricted access, and regular review of our security practices.

12. Updates to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with a revised “Last Updated” date.
We encourage you to review this Policy periodically.

13. Contact Us

For any questions about this Privacy Policy or your personal data, please contact:

Stanley Cowton International Ltd
Email: contact@stanleycowtoninternational.com
Address: [insert registered address]